Switching between Gmail, Outlook and multiple browser tabs has become normal for many professionals, but it creates unnecessary friction. Microsoft is now taking a step to reduce that chaos. A new Windows update allows Copilot, Microsoft’s AI assistant, to connect directly to Gmail and Google Calendar as well as Microsoft services such as Outlook and OneDrive. With permission, Copilot can search and work across both ecosystems from a single place.
This means everyday tasks can be handled far more easily. Copilot can find past conversations even if they are buried in Gmail, or check availability across both Google and Microsoft calendars to avoid double bookings. For organisations that mix and match tools from both platforms, this level of integration removes a common source of frustration and saves valuable time. It is also notable because it represents Microsoft technology working alongside Google services rather than competing with them.
Copilot is also becoming more capable as a creation tool. Notes can be turned into Word documents, presentations can be generated in PowerPoint, and content can be exported as polished PDFs without opening multiple apps. Longer Copilot responses now include an export option, allowing output to be sent directly into the format needed. The update has begun rolling out to Windows Insiders through the Microsoft Store, and it signals a clear direction towards fewer steps and smoother workflows.
There is an important consideration around trust and data access. Connecting Copilot to email and calendar accounts means granting access to personal and business information. Microsoft states that users remain in control and that data is not used to train its AI, but the decision still requires thought. For many organisations, the productivity benefits will outweigh the concerns. It points towards a future where digital tools finally work together to support work, rather than slowing it down.
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